GEITE01X_Week3_Handouts.pdf

NU Fairview GEITE01X LIVING IN THE I.T. ERA Working with files File is an object that stores information on a computer. File Types - these might include documents, audio files, image files, and video files....

NU Fairview GEITE01X LIVING IN THE I.T. ERA Working with files File is an object that stores information on a computer. File Types - these might include documents, audio files, image files, and video files. Any time you open a program, you are using an executable file. File Extensions - indicate a file’s type. The file extension is the last three or four characters that appear at the end of the name to the right of the period. For example, the file extension.docx identifies “qtr_report.docx” as a Word document Shortcuts - is a link or pointer to a program, file, or folder that is represented by a small icon. File Types – a folder is a container object that can store your files in an organized manner. A folder within a folder is called a subfolder. File Explorer is a Windows utility application that offers a single view of all the resources and information that you can access from a computer. File Explorer Components the components of File Explorer can help you explore the Windows folder hierarchy and work with data. COMPONENT DESCRIPTION Address Bar The Address bar displays the address of an object. It is located below the Ribbon. Navigation Pane The Navigation pane is located in the left pane of the window; it enables you to scroll and directly access folders on your PC, your OneDrive files and folders, drives and devices connected to your computer, or other computers on the network. Ribbon The ribbon is displayed below the title bar. It can show a list of common tasks depending upon the selected object or objects. It can be collapsed to give you more room to view files and folder, a useful feature on smaller screens. Contents Pane The Contents pane displays a list of files and subfolders within a folder. It consists of column headings that help in arranging the contents in various categories such as name, size, and type of file. Preview Pane The Preview pane displays a preview of files such as documents, presentation slides, and images without opening them in an application. It displays the actual file contents rather than a thumbnail or an icon. This pane is not displayed by default, but when shown it appears to the right of the Contents pane. Details Pane The Details pane displays the file properties such as file name, file type, author, last modified, size, and other properties. Like the Preview pane, the Details pane is not displayed by default, but when displayed, it shares the Preview pane’s location. You can display only the Preview pane or the Details pane, but not both at the same time. Status Bar The Status bar displays the number of items in the selected location. If you have multiple items selected in the file list section, the number of items selected is displayed along with the total size of the selected items. Navigation Above the Navigation pane are four buttons. The Back button returns you to the last location you Buttons viewed or the last search results you viewed. The Forward buttons returns you to the next location or search results you viewed. The Recent locations button shows a list of the most recent locations you visited. The Up button opens the location one level up from the current folder. Search Bar The Search bar enables you to locate documents within the file structure. You can search from the current location, including any folders contained in the current folder. As you begin to type the search, any files matching what you type will be displayed in the search results list. WEEK 3 Working with Files, Folders and Applications Page 1 NU Fairview GEITE01X LIVING IN THE I.T. ERA Navigation button allows you to move back and forward through the folder views in the order of their display. Refresh button allows you to see the latest changes in the folder window. Types of Views in the Address Bar In the Address bar, the path of a folder or file can be displayed in Breadcrumbs view or Address Path view. Address Path view enables you to type an object’s address to access it. You can switch from Breadcrumbs view to Address Path view by selecting the Address bar. Expanding and Collapsing the Windows Hierarchical Structure In addition to adjusting the separator bar, you can also navigate by expanding and collapsing the Windows hierarchical structure. WEEK 3 Working with Files, Folders and Applications Page 2 NU Fairview GEITE01X LIVING IN THE I.T. ERA Navigate a file structure Shortcut keys are keys are sometimes referred to as hot keys or hot key combinations. Common windows shortcut keys Manage files and folders The Recycle Bin is a container object located on the desktop that temporarily stores deleted files. It is called the Recycle Bin because you can restore deleted files and folders from it. File attributes File attributes are characteristics that can be associated with a file or folder that provide the operating system with important information about the file or folder and how it is intended to be used by system users. WEEK 3 Working with Files, Folders and Applications Page 3 NU Fairview GEITE01X LIVING IN THE I.T. ERA WEEK 3 Working with Files, Folders and Applications Page 4 NU Fairview GEITE01X LIVING IN THE I.T. ERA Print a File 1. In File Explorer, select the file that you want to print. 2. Right-click the file and select Print. 3. Depending on the file that you are printing, the application might open, or you might be presented with a dialog box in which you can specify printing options. 4. Select Print to print the file. WEEK 3 Working with Files, Folders and Applications Page 5 NU Fairview GEITE01X LIVING IN THE I.T. ERA COMPRESS AND EXTRACT FILES Compressing a file is the process of reducing the size of a file. To Compress Files and Folders 1. Select the items you want to compress. 2. Right-click the selected items and select Send To →Compressed(zipped) Folder. 3. Type a new name for the compressed file and press Enter. To extract compressed files: 1. Double-click the compressed item. 2. In the Windows Explorer window, on the command bar, select Extract files. 3. Select the folder for storing the extracted files. 4. Select Extract. Create screen captures ▪ A screen capture is a picture, or image, of what is displayed on your computer monitor. It is also known as a screenshot, screen grab, or screen dump. ▪ Full screen captures taken with the key combination Windows + Print Screen are automatically saved to a Screenshots folder in your Pictures folder. The files are saved as PNG files. ▪ Snipping Tool desktop application was introduced in Windows 7 and is still available in Windows 8/8.1/RT. You can use it to capture anything on the Desktop. To capture Windows 8 apps, it’s recommended to use Windows + Print Screen. WEEK 3 Working with Files, Folders and Applications Page 6