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### Departmental Order 12 #### Chapter 1 1.4.1.4 **Special Request Temporary Job:** Short term, non-repetitive in nature, and usually occur on short notice (e.g., parties, dances, traffic assignments, etc.). These jobs are given to a member by an employer prior to submittal to the Special Events Un...

### Departmental Order 12 #### Chapter 1 1.4.1.4 **Special Request Temporary Job:** Short term, non-repetitive in nature, and usually occur on short notice (e.g., parties, dances, traffic assignments, etc.). These jobs are given to a member by an employer prior to submittal to the Special Events Unit. For these jobs, the member receiving the job will become the temporary coordinator and will be responsible for the submittal of the appropriate documentation to the Special Events Unit, job approval by the Neighborhood Commander and payroll for the member(s) who work the job. 1.4.5 **Special Events:** Events coordinated through the Special Events Unit. They usually require specific planning, scheduling, budgets, notifications, payroll, p-sheets, logistics and coordination with outside resources. Special Events include, but are not limited to: - Sporting Events (e.g., Miami Heat, Miami Marlins) - Concerts - Street Festivals (e.g., Calle Ocho, Coconut Grove Arts Festival) 1.4.6 **Outside Employment:** Any employment/work to be performed other than as a City of Miami Police member. Such assignments must be made in conformance with City of Miami Administrative Policy APM 1-90 (e.g., mortgage broker, realtor, contractor etc.) 1.4.7 **Extra Duty Trak:** A software program used by the Special Events Unit to coordinate all extra duty jobs (Temporary and Permanent) and Special Events, monitor member sign-up and hire, schedule, payroll, surcharge, contact information, and special requirements of the job. Members access Extra Duty Trak to search for extra duty jobs, sign up and retrieve information and requirements of the particular job. Coordinators for Permanent Jobs update monthly schedules and surcharge reports. Neighborhood Commanders may also search for activities in their service areas. 1.4.8 **Surcharge:** Administrative Fee rates are set in accordance with Sec. 42-8 of the city code as amended. 1.4.9 **Non-Supervised Jobs:** A non-supervised job is any job staffed by three or less officers, where none of the officers are acting in a supervisory capacity. Officers may be of different ranks but are acting as a police officer and are being compensated at the extra duty job officer rate. (e.g., a sergeant and an officer working together on a job and both paid as officers.) 1.4.10 **Supervised Jobs:** A supervised job is a job where more than three officers are required to fulfill the requirements of the job. These are jobs where there is a supervisor holding the rank of Sergeant or above, acting in a supervisory capacity to the other officers. On supervised jobs, there cannot be another officer of the same rank working as a subordinate to the job supervisor. (e.g., a sergeant working as an officer on a job supervised by another sergeant.) 1.5 **PROCEDURES:** 1.5.1 **Extra Duty Job Approval and Denial:** All Extra Duty jobs require a preliminary approval from the area Neighborhood Commander. This approval may be given in writing via email or a direct signature on the Application for Volunteer Extra Duty Police Services form. Once approved by the Neighborhood Commander, the Special Events Unit will determine the necessary staffing based on a wide variety of factors, including but not limited to, size and scope of the event, anticipated attendance, type of crowd and entertainment, traffic issues and an assessment of potential risk of injury to the officers. Applicants will be notified by the Special Events Unit of a final approval or denial of an extra duty job, in writing when possible. Rev: 12/10/2019