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# Departmental Order 12, Chapter 1 ## Temporary Extra Duty Police Jobs Assignment Procedures - Upon completion of the job, the temporary coordinator will notify the Special Events Unit of any issues with the job, as well as any changes for entry into Extra Duty Trak and finalization by a member of...

# Departmental Order 12, Chapter 1 ## Temporary Extra Duty Police Jobs Assignment Procedures - Upon completion of the job, the temporary coordinator will notify the Special Events Unit of any issues with the job, as well as any changes for entry into Extra Duty Trak and finalization by a member of the Special Events Unit. - The temporary coordinator must notify the Special Events Unit of any changes via Email, on the coordinator's next tour of duty on a business day. ## Emergency Extra Duty Police Jobs Assignment Procedures - Members must refer all requests for temporary extra duty police jobs to the Special Events Unit. - In the case of an emergency (downed power lines, ruptured water pipe, burglary after hours when the building is unsecure, etc.) where the Special Events Unit is closed, the on-duty Field Duty Lieutenant may approve the emergency job on site. - Upon approval, the Field Duty Lieutenant will notify any Special Events Unit Supervisor or Commander and the respective Neighborhood Commander via Email, prior to the end of their tour of duty for the day. - The FDL must include the reason for the job approval, as well as, the expected hours, and staffing. - The FDL must also refer the private employer to the Special Events Unit on the next business day to complete the appropriate paperwork and payment of surcharge. ## Permanent Extra Duty Police Jobs Assignment Procedures - All permanent extra duty job requests will be submitted to the Area Neighborhood Commander for an approval, in the form of an operational plan, then to the Special Events Unit for documentation. - Upon approval by the area Neighborhood Commander, the job will be classified as a permanent extra duty job. - A Job coordinator will be named on all permanent extra duty jobs, and will be entered into Extra Duty Trak, by the Special Events Unit. ### Job Coordinator Responsibilities - The job coordinator is responsible for submitting an updated operational plan annually to the Area Neighborhood Commander for approval. This must be completed and submitted to the Special Events Unit by December 15th of the preceding year. - The Special Events Unit will create and maintain a job file for each permanent job. Each job file will contain the following: - The name of the coordinator assigned by the Special Events Unit. - An operational plan approved by the Neighborhood Commander for the area, reviewed and revised annually, by December 15th of each year, and submitted to the Special Events Unit by the job coordinator. - A job identification number generated by Extra Duty Trak. - A FEIN (Federal Employer Identification Number) form including the employer's tax identification number and surcharge collection information. This will be provided to the Budget Unit for surcharge collection purposes. - A work schedule for the members assigned to the job, generated by the coordinator monthly, thru Extra Duty Trak. - The job coordinator will be responsible for the coordination of schedules, surcharge report, duty hours and act as a liaison between the City of Miami Police Department and the employer. - The job coordinator will prepare a monthly schedule using Extra Duty Trak, under the Coordinator Module, which must be posted by the 20th of the preceding month. - The coordinator will also finalize the job on Extra Duty Trak, noting any changes to the schedule by the 5th of the following month. - The job coordinator must also submit a signed hard copy surcharge report to the Special Events Unit, by the 5th of the following month. Rev: 12/10/2019