Podcast
Podcast
Podcast
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Questions and Answers
Questions and Answers
In a corporate setting, memos are generally used for external communication and formal relationship management with clients and vendors.
In a corporate setting, memos are generally used for external communication and formal relationship management with clients and vendors.
False (B)
Letters always include identification lines and are initialed, while memos are signed and include 8 essential components.
Letters always include identification lines and are initialed, while memos are signed and include 8 essential components.
False (B)
A subject line in memos and emails should include a greeting with the sender's contact information to properly guide the recipient.
A subject line in memos and emails should include a greeting with the sender's contact information to properly guide the recipient.
False (B)
In memos addressing 'Salary Increase' versus 'Termination' for accountants, the subject line's focus communicates the specific action or information, differentiating the subject's specific concern.
In memos addressing 'Salary Increase' versus 'Termination' for accountants, the subject line's focus communicates the specific action or information, differentiating the subject's specific concern.
Identification lines in a memo should include the writer's address, the reader's address, and a salutation.
Identification lines in a memo should include the writer's address, the reader's address, and a salutation.
E-mail is exclusively for internal communications, distinct from letters which cater to external parties.
E-mail is exclusively for internal communications, distinct from letters which cater to external parties.
E-mail enhances efficiency over traditional letters and memos by eliminating the need for real-time interactive dialogues.
E-mail enhances efficiency over traditional letters and memos by eliminating the need for real-time interactive dialogues.
A successful e-mail should always include a formal letterhead with detailed legal disclaimers for effective communication.
A successful e-mail should always include a formal letterhead with detailed legal disclaimers for effective communication.
In technical writing, the best way to ensure clarity in a report is by using complex jargon specific to the intended audience of specialists.
In technical writing, the best way to ensure clarity in a report is by using complex jargon specific to the intended audience of specialists.
In technical writing, reports aim for objectivity, while letters, memos, and emails use personal pronouns to create a personalized tone.
In technical writing, reports aim for objectivity, while letters, memos, and emails use personal pronouns to create a personalized tone.
Technical writing emphasizes originality, emotional appeal, and persuasive language to ensure content is effectively understood.
Technical writing emphasizes originality, emotional appeal, and persuasive language to ensure content is effectively understood.
The first stage of the job search is creating a resume.
The first stage of the job search is creating a resume.
Trip reports primarily describe the results of a procedure.
Trip reports primarily describe the results of a procedure.
Proposals are types of reports used to describe the progress on a project.
Proposals are types of reports used to describe the progress on a project.
The body of a report primarily explains what's next for the project or topic being discussed.
The body of a report primarily explains what's next for the project or topic being discussed.
The conclusion of a report should inform the reader about the report's topic and focus.
The conclusion of a report should inform the reader about the report's topic and focus.
Reports that detail progress on a project are called 'laboratory reports'.
Reports that detail progress on a project are called 'laboratory reports'.
A letter should typically have 10 essential components.
A letter should typically have 10 essential components.
Among technical writing documents, reports rarely exceed one page.
Among technical writing documents, reports rarely exceed one page.
Laboratory reports describe an off-site visit.
Laboratory reports describe an off-site visit.
Questions and Answers
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Flashcards
Flashcards
What are letters used for in a business setting?
What are letters used for in a business setting?
Formal communication used to maintain relationships and convey information with external entities.
Distinction between memos and letters?
Distinction between memos and letters?
Memos are initialed and include identification lines; letters are signed and have 8 components.
Essential elements of a memo/email subject line?
Essential elements of a memo/email subject line?
A clearly defined topic and a specific focus to guide the recipient.
Function of subject line with 'Salary Increase' vs 'Termination'?
Function of subject line with 'Salary Increase' vs 'Termination'?
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Key components in a memo's identification lines?
Key components in a memo's identification lines?
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How does email differ from letters and memos?
How does email differ from letters and memos?
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Aspect of email that enhances efficiency?
Aspect of email that enhances efficiency?
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What should a successful e-mail include?
What should a successful e-mail include?
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What shows clarity in technical writing for report?
What shows clarity in technical writing for report?
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How personal pronouns differ in letters, memos and emails vs reports?
How personal pronouns differ in letters, memos and emails vs reports?
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Key traits ensuring content is understood?
Key traits ensuring content is understood?
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Correct order for the job search?
Correct order for the job search?
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Purpose of trip reports?
Purpose of trip reports?
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Report type to recommend solution to a problem?
Report type to recommend solution to a problem?
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What does the body of a report explain?
What does the body of a report explain?
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What does the conclusion inform the reader?
What does the conclusion inform the reader?
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Reports about their progress on a project
Reports about their progress on a project
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Essential components that a letter should have?
Essential components that a letter should have?
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Documentation that rarely exceed one page?
Documentation that rarely exceed one page?
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What are 'Laboratory reports'?
What are 'Laboratory reports'?
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Flashcards
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Study Notes
Study Notes
Corporate Correspondence
- Letters are generally used in corporate environments for formal external communication and relationship management.
Memos vs Letters
- Key distinctions: Memos are initialed and use identification lines, while letters are signed and include 8 essential components.
Memos and Emails: Subject Lines
- Subject lines must have a clearly defined topic and specific focus to guide the recipient.
Subject Line Function
- The focus communicates the specific action or information.
- For example, with "Accountants," 'Salary Increase' highlights benefit, and 'Termination' signals the end of employment.
Memo Identification Lines
- Key components include Date, To, From, and Subject.
Email Versatility
- Email can serve both internal and external communication purposes, adapting to various scenarios.
Email Efficiency
- Email enhances efficiency through immediate, real-time interactive dialogues.
Email Structure
- A well-structured email contains an introduction, a body, and a conclusion.
Clarity in Report Writing
- Clarity in technical writing is achieved by thoroughly answering all questions typically posed by a reporter.
Pronoun Use in Technical Writing
- Letters, memos, and emails use pronouns to foster a personalized tone.
- Reports aim for objectivity.
Key Traits of Technical Writing
- Essential for ensuring content is effectively understood: clarity, conciseness, document design, audience recognition, and accuracy.
Job Search Stages
- The correct order: Finding job opportunities, creating a resume, writing a cover letter/email, interviewing, and writing a follow-up letter/email.
Trip Reports
- Trip reports provide details about an off-site visit.
Proposals
- Proposals are used to recommend solutions to a problem.
Report Body
- The body explains what exactly you accomplished and what problems you encountered.
Report Conclusion
- The conclusion infroms the reader what's next
Status Reports
- Status reports detail the progress of a project.
Essential Letter Components
- Letters should have eight essential components.
Length of Technical Writing
- Letters rarely exceed one page.
Laboratory Reports
- Laboratory reports detail the results of a procedure.
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