South African Seafarer Voyage: Signing-On

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Questions and Answers

What is the minimum age requirement for a seafarer or cadet to join a South African ship for a foreign-going voyage?

  • 18 years
  • 15 years
  • 16 years (correct)
  • 17 years

Which document is NOT explicitly listed as a requirement for a seafarer or cadet joining a South African ship for a foreign-going voyage?

  • Seaman's book (correct)
  • Valid vaccination certificates
  • ISPS identity card
  • Valid passport

Before a ship departs for sea, which document may a master need to present to a customs officer?

  • TV5/209
  • Crew list
  • TV5/210 (correct)
  • TV5/204

What is the purpose of the master endorsing both TV5/204 forms?

<p>To confirm the engagement was done according to law (C)</p>
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Which of the following documents is used to record changes affecting the agreement with the crew before its termination, when a running agreement exists?

<p>TV5/209 (D)</p>
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Where are the details of a seafarer's or cadet's engagement ultimately recorded?

<p>Official Logbook (OLB) (D)</p>
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What action must be taken regarding the TV5/204 and list of crew after the signing-on process?

<p>Sent to the proper officer before sailing (B)</p>
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Besides the seafarer or cadet, and in what order, who else signs the TV5/204 form to validate the contract?

<p>The proper officer, then the master. (C)</p>
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What is the primary purpose of completing an ISM ship-specific familiarisation & safety checklist?

<p>To ensure seafarers are familiar with safety procedures (B)</p>
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What is the significance of the TV5/210 document in the context of crew agreements?

<p>It confirms that all seafarer engagements were lawful. (C)</p>
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If a seafarer is joining a ship outside South Africa where a running agreement already exists, what initial step must be taken before recruiting a substitute?

<p>Notify the proper officer of the intention to recruit a substitute. (D)</p>
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In the procedure for engaging a seafarer, what is the purpose of recording details such as 'Name, address and relationship of next of kin'?

<p>For emergency contact purposes and legal compliance (B)</p>
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Which of the following best describes the condition for a new recruit who must have completed an approved pre-sea training course?

<p>Joining for the first time (C)</p>
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What specific vision requirement applies exclusively to cadets, not to all seafarers, before joining a SA ship?

<p>Passing an approved colour and form vision test (B)</p>
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Why is it imperative for a seafarer or cadet to read and understand the crew agreement before signing?

<p>To avoid potential legal disputes and understand their rights and obligations. (B)</p>
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When a 'running agreement' exists and a substitute seafarer is engaged outside South Africa, what documentation confirms the engagement adheres to legal standards?

<p>The TV5/204 endorsed by the master (D)</p>
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Within the context of maritime crew agreements, what distinguishes a running agreement from a beginning of a voyage or contractual period agreement?

<p>Running agreements apply to substitute seafarers joining mid-voyage. (A)</p>
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A vessel is in a foreign port, and a crew member needs to be replaced urgently due to medical reasons. Under a running agreement, what is the LEAST critical immediate action, according to maritime regulations, that the master must undertake before the substitute seafarer commences duties?

<p>Ensuring the substitute has a valid Seafarer's Identity Document from the same country as the replaced crew member. (B)</p>
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A newly engaged seafarer presents all required documents and the master completes the TV5/204 and other necessary paperwork. However, the seafarer refuses to sign the TV5/204 form, despite claiming to understand its contents. What is the MOST appropriate course of action for the master?

<p>Attempt to resolve the seafarer's concerns, and if refusal persists, refuse the engagement, documenting the reasons and seeking a replacement. (B)</p>
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Flashcards

Crew Agreement

A legal document outlining the terms of employment between a seafarer and a shipping company.

Signing-On

The act of a seafarer or cadet joining a ship for a voyage, marking the start of their contractual period.

Minimum Age for Seafarer

The minimum age for a seafarer or cadet to join a South African ship for a foreign-going voyage.

Medical Fitness Certificate

A certificate verifying that a seafarer or cadet is medically fit to perform their duties at sea.

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Language Proficiency

The ability to communicate effectively in one of South Africa's official languages.

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Valid Travel Documents

Necessary documents that allow a seafarer or cadet to travel internationally.

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Vaccination Certificates

Certificates that prove the crew member has received the necessary vaccinations for international travel.

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TV5/204 Form

A form (TV5/204) used to record the details of each seafarer or cadet joining the crew.

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TV5/210 Form

A form (TV5/210) a master must obtain, stating that all engagements were done according to law.

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ISM Familiarization Checklist

A checklist to ensure crew members are familiar with the ship's safety procedures and equipment.

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Emergency Muster Bills

Documents detailing procedures for emergencies, including crew responsibilities and evacuation routes.

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Crew List

List prepared for immigration officials with information about the ship's crew

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Substitute Crew Engagement

Engaging a substitute seafarer or cadet when a running agreement is already in place.

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TV5/209 Form

A form (TV5/209) used to document changes affecting the crew agreement before its termination.

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Study Notes

Signing-On in South Africa for a New Voyage

  • Checks for seafarers or cadets joining a South African ship for a foreign-going voyage
    • Must be at least 16 years old.
    • Must possess a valid medical fitness certificate.
    • Must be proficient in an official South African language.
    • New recruits need to complete a pre-sea training course.
    • Cadets must pass a color and form vision test.
    • Must have valid travel documents like a passport and ISPS identity card.
    • Must possess valid vaccination certificates for international travel.
    • Must be qualified for the intended rank.
    • Must comprehend the agreement.
  • Used for seafarers or cadets joining a South African ship in Cape Town or any SA port for a foreign-going voyage
    • Record seafarer or cadet details in the TV5/204 - Crew Agreement, and a duplicate.
    • The details that must be recorded:
      • Place of birth
      • Nationality
      • Name of last ship
      • Year of previous discharge
      • Name and address
      • Marital status
      • Name, address, and relationship of next of kin
      • Rank or rating
      • Details of certificates of competency or qualification held
      • Date and time for commencing work
      • Date and place of signing-on
      • Rate of pay
      • Allotments payable
      • Advances on wages
      • Age
      • Sequential reference number
      • Number of discharge book
    • Each seafarer/cadet signs the TV5/204 and its duplicate.
    • The proper officer then signs the TV5/204 and its duplicate to witness each contract.
    • The master endorses both TV5/204s, stating engagements followed the law.
    • The duplicated TV5/204 and crew list are sent to the proper officer before sailing.
    • A TV5/210 must be obtained by the master, confirming all engagements were done legally.
    • The TV5/210 may need to be shown to a customs officer.
    • Engagement details are recorded in the OLB.
    • Complete an ISM ship-specific familiarisation & safety checklist before sailing.
    • Emergency muster bills and watch routines must be prepared and displayed.
    • Cabin allocations are finalised.
    • A crew list is prepared for immigration officials

Signing-On with Existing Agreements - South Africa

  • Checks for a seafarer or cadet on a South African ship for a foreign-going voyage if a running agreement is already active.
    • Must be at least 16 years old.
    • Must possess a valid medical fitness certificate.
    • Must be proficient in an official South African language.
    • New recruits need to complete a pre-sea training course.
    • A cadet must pass a color and form vision test.
    • Must have valid travel documents like a passport and ISPS identity card.
    • Must possess valid vaccination certificates for international travel.
    • Must be qualified for the intended rank.
    • Must comprehend the agreement.

Procedure for Engaging a Substitute Seafarer/Cadet

  • Used in South Africa, where a running agreement for foreign-going voyages already exists.
    • Record the details of the seafarer or cadet in the first available data rows of the standard forms:
      • (TV5/204) Agreement with the Crew and List of the Crew Combined
      • (TV5/209) Changes Affecting the Agreement with the Crew before its Termination
      • Details that must be recorded:
        • Place of birth
        • Nationality
        • Name of last ship
        • Year of previous discharge
        • Name and address
        • Marital status
        • Name, address, and relationship of next of kin
        • Rank or rating
        • Details of certificates of competency or qualification held
        • Date and time for commencing work
        • Date and place of signing-on
        • Rate of pay
        • Allotments payable
        • Advances on wages
        • Age
        • Sequential reference number
        • Number of discharge book
    • Get the seafarer's/cadet's signature on the TV5/204 & TV5/209.
    • Proper officer signs both forms as witness.
    • Master signs the TV5/209 to finalise agreement.
    • Master endorses the TV5/204 to show engagement was legal.
    • A copy of the TV5/209 is sent to the proper officer before departure.
    • Engagement details are recorded in the official logbook.
    • Complete ISM ship-specific familiarisation & safety checklist before sailing.
    • Emergency muster bills and watch routines are prepared and displayed.
    • Finalise cabin allocations.
    • A crew list is prepared for immigration officials.

Signing-On with Existing Agreements - Outside South Africa

  • Checks for a seafarer or cadet on a South African ship for a foreign-going voyage if a running agreement is already active, while outside South Africa.
    • Must be at least 16 years old.
    • Must possess a valid medical fitness certificate.
    • Must be proficient in an official South African language.
    • New recruits need to complete a pre-sea training course.
    • A cadet must pass a color and form vision test.
    • Must have valid travel documents like a passport and ISPS identity card.
    • Must possess valid vaccination certificates for international travel.
    • Must be qualified for the intended rank.
    • Must comprehend the agreement.

Procedure for Engaging a Substitute Seafarer/Cadet Outside South Africa

  • Notify the proper officer of your intention to recruit a substitute seafarer or cadet.
    • Record the details of the seafarer or cadet in the first available data rows of the standard forms:
      • (TV5/204) Agreement with the Crew and List of the Crew Combined
      • (TV5/209) Changes Affecting the Agreement with the Crew before its Termination
      • Details that must be recorded:
        • Place of birth
        • Nationality
        • Name of last ship
        • Year of previous discharge
        • Name and address
        • Marital status
        • Name, address, and relationship of next of kin
        • Rank or rating
        • Details of certificates of competency or qualification held
        • Date and time for commencing work
        • Date and place of signing-on
        • Rate of pay
        • Allotments payable
        • Advances on wages
        • Age
        • Sequential reference number
        • Number of discharge book
    • Get the seafarer's/cadet's signature on the TV5/204 & TV5/209.
    • Proper officer signs both forms as witness.
    • Master signs the TV5/209 to finalise agreement.
    • Master endorses the TV5/204 to show engagement was legal.
    • A copy of the TV5/209 is sent to the proper officer before departure.
    • Engagement details are recorded in the official logbook.
    • Complete ISM ship-specific familiarisation & safety checklist before sailing.
    • Emergency muster bills and watch routines are prepared and displayed.
    • Finalise cabin allocations.
    • A crew list is prepared for immigration officials.

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