Empowerment Technologies: Applied Productivity Tools

• Empowerment Technologies: Applied Productivity Tools with Advanced Application Techniques

Advancement and Technology

• Advancement and technology play a pivotal role in a business's productivity
• Productivity is a significant factor for success in an organization and competitive situations
• Improvement and success rely on performance management
• Organizations can fulfill their missions, visions, and objectives through technological advancements

Mail Merge

• Forms letters and mailing labels are created by linking main documents to a data source
• Linking data source through merged fields
• Users can create merge fields or use predefined sets in MS Word
• Mail merging is productive due to the ability to send letters, labels, or envelopes to multiple persons at once
• Example: A car maintenance garage sends a form letter to clients due for an oil change, linked to a database with client information like names, addresses, account numbers, and dates of last visit

Custom Animations and Timing

• Animations and timings hold a person's attention for about 15 minutes
• Attention-grabbing animations and well-timed effects bring presentations to life
• Visual effects add dynamism to slides, making messages more powerful

Hyperlinking in Presentations

• Any object in powerpoint can be given an action setting, such as a symbol or text
• Action settings can be programmed to run a program, play sound/video, or link to another slide/web page when clicked
• Hyperlinking can provide more life and a central theme, and avoids a linear sequence of slides

Integrating Images and External Material in Word Processor

• Images are valuable in word processors as well as aiding the writer visualize the paper
• Images can be altered to protect its originality and integrity by watermarking.
• Important considerations for image use: necessity, relevance to the point, suitability for the reader, and impact on the document

Embedded Files and Data

• Multimedia files can be embedded into a web page, also known as embedded file
• Embedded files can be videos, music, tables, or data
• Embedded files do not require clicking and do not redirect to another web page, unlike hyperlinks

Advanced and Complex Formulas

• Excel is an application for spreadsheets, it helps monitor and maintain data.
• Companies value Excel for it aids in calculating and analyzing numerical information.
• Complex formulas involve multiple operations, unlike simple formulas which only deal with one

Calculations

• The following computer characters should be used to achieve a computation
• Addition (+)
• Subtraction (-)
• Multiplication (*)
• Division (/)
• The order of operations in Excel
• Numbers in Parenthesis go first
• Exponential calculations come next
• Multiplication and then Division
• Addition and Subtraction

Productivity Applications, Tools, and Methods

• According to Jeanette LeBlanc, the Best Productivity Apps, Tools, and Methods are:
• 1-3-5 List (desktop): Set one big task, three medium tasks, and five small tasks per day
• Carrot (app): Gamified to-do list app with rewards
• Wunderlist (desktop/app): Tool for home, work, and play
• Teux-deux (desktop/app): Combines graphic and functional simplicity for productivity
• Bullet Journaling: System for organizing the present, recording the past and planning for the future
• Today txt: System to define the one thing to accomplish that day, and then breaks that down into smaller steps
• Post It: Simple concept: "If it won't fit on a Post-It, it won't fit in your day."
• Evernote: Productivity app for writing, collecting, finding, presenting, and collaborating
• Trello: Virtual post-it note board for content planning and creating. can keep everyone involved up to date on the progress of every project.
• Asana: Reimagines team communication, keeping conversations and tasks in one place
• Get It Done: For creative people to focus and get organized in 15 minutes a day
• Pomodoro: System with short scheduled breaks, combining uninterrupted work with timed breaks
• Kanban: Visual system focused on visualizing work, limiting work in progress, and continuous improvement

Activity 1: Mail Merge (Instructions)

• Open Microsoft Word
• Go to Mailings tab, click Start Mail Merge, and select Letters
• Type body of letter
• Mailing list must be set as the data source Excel spreadsheet, Outlook, Access, or Office
• In Mailings tab, Start Mail Merge group, choose Select recipients, then click Type New List to create a new list, click OK and Save
• Make any changes necessary, and then click OK
• In the Write & Fields group, click Address Block. Select a format for the recipient's name and click OK
• Click Mailings tab, in the Write and fields group, click Greeting Line, select format and click OK
• Save as "Lastname-Firstname-Mail-Merge"

Activity 2: Slide Show Presentation (Instructions)

• Create 6 slides with content “All about you” with animation effect and motion path. Save as format"Lastname-Firstname-Allaboutme"
• On a slide select the object to animate
• Slide Show -> Animations tab. Then select desired effect or choose more effects. Preview to play animation
• Animate with motion path animation effect.
• Go to Animation tab, click Add Animation, then select or create a customize path
• To change direction edit the individual points of the motion path, or to lock, Effect Option.
• Remove an animation effect by selecting the Animatons tab, then None

Activity 3: Tax Payers (Instructions)

• Open Microsoft Excel
• Select Blank Workbook
• Rename the Sheet1 tab to to Tax Payers, and change the Tab Color
• Save the worksheet
• Set the margins to Top .5", Bottom to .5", Right to .75" and Left to .75"
• Position cell pointer to cell D10 [Select D10 and type TAX PAYERS then Boldface it
• Merge cells A10 to F10, click Cell Styles and click Heading 1 style
• Type LAST NAME, FIRST NAME and TAX in cells A14 to C14, and centered
• Starting cells A15-A24, B15-B24, C15-C24, respectively, type 10 Last names, 10 First names and Numbers.
• Type text "Total Tax Collected:", "Most Tax Collected:", "Average Tax Collected:", "Least Tax Collected:", "Number of Tax Payers:", "Number of Tax Payers who paid:", and “Number Tax Payers who haven't Paid:" in cells E15, E17, E18, E20, E21, E22, E23
• Add borders and formulas
• Save by “Lastname-Firstname-Taxpayer"

Explore applied productivity tools and advanced application techniques in Empowerment Technologies. Learn how technology and performance management drive business productivity. Discover how mail merge enhances efficiency by linking documents to data sources, enabling personalized communication for multiple recipients.